General Clerk III
Davenport, WA
$17.08/hr + $4.22 Health & Welfare Fringe Pay

*This is a Services Contract Act (SCA) position and has a Department of Labor designated prevailing wage for each County the work is performed*

Our client: Since 2009 our client has been diligent to leverage best practice and leading technology to be the best possible partner service to assist on projects in a timely manner and on budget. They are seeking a General Clerk III who shares the same values.

Do you have a desire to:

• Work with NRCS (Natural Resources Conservation Service) and technical staff by assisting with management of program applications, program related contracts and agreements in accordance with agency policy and procedures
• Assist the government in collecting and assembling cost data, reviewing program applications and contracts, processing payment application requests, and reviewing open obligations.  
• Establish and maintain files and producer records. This includes but is not limited to, receiving and assembling program applications; collecting producer eligibility, vendor information, and signature authority; compiling contract documentation including, but not limited to, conservation plans, maps, photographs, resource data and technical material.  
• Ensure procedural handbooks and manuals are kept current and up to date.  
• Review a wide variety of invoices, vouchers, and other miscellaneous payment requests to support NRCS and general Farm Bill programs; prepares for agency signature and forwards completed document to financial management staff for payment. 
• Compile and review the accuracy of contract administration supporting documents from the program application process through to final payments and contract completion.  
• Assist technical staff in managing program contracts. This may include, but is not limited to, annual contract reviews, documenting contract compliance, and communicating with program participants.  
• Track producer eligibility processing with FSA and “other” eligibility requirements and defined by program manual. Reviews accuracy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, statements and other requests for payment of goods and services; processes program payment information; prepares for agency signature and forwards completed document to financial management staff for payment.  

• Review and verify technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices and technical notes.  
• Answer telephone calls, great visitors and sign for incoming deliveries and interact with the general public in an office setting.  
• Maintain office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.  
• Utilize a variety of computer hardware and software applications and small office machines, to include agency specific software such as ProTracts, DMS, FA Tracker, FMMI, and locally developed Excel databases to extract information needed to develop reports related to scheduling, program tracking, and balancing of funds committed and expended.  

• Provide a variety of information to program applicants and participants, such as specific program and eligibility requirements, guidance on completion of required program applications, Adjusted Gross Income (AGI), and System for Award Management (SAM).  
• Monitor and track commencement and expiration of agreements and assists with preparation of required paperwork.  
• Perform data entry to process landowner contract documents and actions for approved contracts.  
• Monitor and track commencement and expiration of contracts, contracts behind schedule, and contracts that have not completed a practice in the first year and prepares modification, termination, waiver, and annual practice reminder letters for Government signature.  
• Process annual contract reviews and various internal and external audits responses.  

• Prepare documents for contract appeals such as correspondence to program applicants and contract participants for Government signature. Provides documents with open obligation audits for Government personnel review and processing. Monitor payment error rates, compiles data and provides information to Government personnel.  
• Provide general administrative support to the applicable District and Resource Conservationist. 
• Additional duties as required by supervisor. 
• Must provide proof of full vaccination for COVID-19 as a condition of employment. 

Preferably you have:

• Highschool diploma or GED. Additional college or technical school is preferred
• Five years or experience supporting an organization in a local, state, or federal government or similar office setting
• One year in reception, call center or customer service environment preferred
• Advanced experience in MS Suite
• Valid state driver’s license with insurance
• Must be US Citizen

Making it worth your while:

• Health insurance
• Retirement plan
• Immediate paid sick time accrued
• 10 paid holidays every calendar year
• Paid vacation following annual anniversary

Our client is an equal opportunity employer that is committed to the inclusion and all dimensions of diversity. Employment decisions will be made based on business needs, job requirements and qualifications; without regard to age, race, sex, ethnicity, national origin, religion, gender, sexual orientation, disability, medical history, or status as a protected veteran.